Keep source evidence intact
Do not replace the original bank statement PDF. Use the converted spreadsheet as a working file and keep the PDF as evidence for each bank account and period.
The spreadsheet helps your accountant filter by amount, date, counterparty, and reference while the PDF proves the bank issued the record.
Find taxable deposits and deductible payments
A statement export lets you group customer collections, owner transfers, payroll, rent, utilities, bank fees, supplier payments, and loan movements. That review helps your accountant explain the tax treatment.
Use audit-friendly columns
Keep date, description, debit, credit, balance, reference, account number, and source bank in the export. Add category and note columns after extraction.
Checklist
Use this workflow
- 01Export statements for the audit period.
- 02Convert each PDF to Excel.
- 03Group income, expenses, transfers, and financing rows.
- 04Keep PDF filenames linked to the spreadsheet tabs.
- 05Share the workbook with your accountant.